Event Hosting & Planning
(Packages)
At Vocal View Media, we turn programs into experiences. With warmth, clarity, and a touch of humor, we help you celebrate with ease. Whether you need a confident host, structured planning, or a complete start‑to‑finish solution, our services make your event smooth, meaningful, and connected.
PACKAGE 1: The Celebration Host
Hosting Only — For clients who already have everything planned and simply need a host to execute the program.
€299
-Already have everything planned? We’ll step in as your warm, engaging host to guide the flow, keep the energy high, and make every moment shine.
What’s included:
Professional Hosting (up to 3 hours)
A smooth, well‑paced program led by a friendly, confident host who keeps the energy flowing.
Event Flow Guidance
Review and support your program with introductions, transitions, and closing remarks — ensuring your celebration feels organized and natural.
Pre‑Event Online Consultation
We meet beforehand to discuss your program, preferences, and any personal touches you want included.
Interactive Icebreakers & Mini‑Games
Fun, light activities to keep guests entertained, engaged, and connected.
Warm, Approachable Delivery
A hosting style that makes everyone feel welcome, plus quick post‑event feedback to help you plan future celebrations.
🔊 Optional Equipment Rental (+€50)
Need sound equipment? We can provide a complete setup for small indoor events:
Speaker
Mixer
2 wireless microphones
Note: Additional travel costs may apply for events outside the local area.
PACKAGE 2: Celebrate With Ease ⭐ Most Popular
Hosting + Planning (No venue or supplier coordination)
Starting at €499
You already have a venue and suppliers — We’ll shape your program, create a clear flow, and host your celebration with warmth and confidence.
This package gives you a well-designed program, a clear flow, and confident hosting on the day.
What’s included:
Professional Hosting (up to 5 hours)
Warm, engaging hosting that keeps your guests connected and your program running smoothly.
Custom Event Flow & Script
A tailored program outline and script that reflects your story, tone, and celebration style.
Pre‑Event Online Consultation
A focused planning session to finalize details, align expectations, and ensure everything feels seamless.
Program Planning Support
Guidance to shape your event flow with clarity — from segment order to timing and transitions.
Timeline Creation & Team Guidance
A clear, easy‑to‑follow timeline plus on‑the‑day direction for your team or volunteers to keep everything on track.
Note: Additional travel costs may apply for events outside the local area.
PACKAGE 3: The One‑Stop Celebration Experience
Full Planning + Coordination + Hosting — Your all-in solution from start to finish.
Starting at €1,299
From planning and coordination to hosting and guest engagement — everything is handled with care so you can enjoy a stress‑free, meaningful celebration.
What’s included:
Full Event Planning (Start to Finish)
From your first idea to the final guest leaving — every detail is planned with clarity, care, and creativity.
Venue Search & Recommendations
Curated venue options that match your style, budget, and celebration needs.
Supplier Search & Coordination
Communication and coordination with caterers, decorators, entertainers, and other suppliers — all handled for you.
Complete Event Flow & Script
A fully customized program and script designed to create a smooth, meaningful, and engaging celebration.
Full‑Day On‑Site Coordination
Hands‑on support throughout the entire event day to manage logistics, timing, and all moving parts.
Professional Hosting (2–6 hours)
Warm, confident hosting that brings your celebration to life and keeps the energy flowing
Guest Engagement & Smooth Transitions
Interactive moments, natural transitions, and a seamless run‑sheet that keeps your guests connected and your event stress‑free.
Note: Additional travel costs may apply for events outside the local area.
Spark Package
Basic Package
€249
-A simple, warm, and well‑paced hosting experience designed for intimate events — perfect for birthdays, anniversaries, and small wedding receptions.
(up to 50 guests)
✨ What’s Included
Professional Hosting (up to 3 hours)
A smooth, well‑paced program led by a friendly, confident host who keeps the energy flowing.
Event Flow Guidance
Support with introductions, transitions, special announcements, and closing remarks — ensuring your celebration feels organized and natural.
Pre‑Event Online Consultation (45 mins)
We meet beforehand to discuss your program, preferences, and any personal touches you want included.
Interactive Icebreakers & Mini‑Games
Fun, light activities to keep guests entertained, engaged, and connected.
Warm, Approachable Delivery
A hosting style that makes everyone feel welcome, plus quick post‑event feedback to help you plan future celebrations.
🔊 Optional Equipment Rental (+€80)
Need sound equipment? We can provide a complete setup for small to medium indoor events:
- Speaker
- Mixer
- 2 wireless microphones
Note: Additional travel costs may apply for events outside the local area.
Glow Package
⭐ Most Popular
Starting at €349
—A more engaging and structured hosting experience for medium‑sized celebrations — perfect for milestone birthdays, lively wedding receptions, and events that need extra energy, interaction, and a smooth program flow.
(50–100 guests)
✨
What’s Included
Professional Hosting (up to 4 hours)
A smooth, well‑paced program led by a friendly, confident host who keeps the energy flowing.
Event Flow Guidance
Support with introductions, transitions, special announcements, and closing remarks — ensuring your celebration feels organized and natural.
Pre‑Event Online Consultation
(1.5 hours)
We meet beforehand to discuss your program, preferences, and any personal touches you want included.
Interactive Icebreakers & Mini‑Games
Fun, light activities to keep guests entertained, engaged, and connected.
Warm, Approachable Delivery
A hosting style that makes everyone feel welcome, plus quick post‑event feedback to help you plan future celebrations.
🔊 Optional Equipment Rental (+€70)
Need sound equipment? We can provide a discounted complete setup for small to medium indoor events:
- Speaker
- Mixer
- 2 wireless microphones
Note: *Equipment rental is available at a special discounted rate for Glow and Elevate clients.
*Additional travel costs may apply for events outside the local area.
Elevate Package
Premium Package
Starting at €499
A premium, polished hosting experience for large‑scale events that need structure, energy, and professional delivery.— Ideal for gala dinners, fundraisers, big birthday celebrations, and community events
(100–200 guests)
✨ What’s Included
Professional Hosting (up to 5 hours)
A polished, engaging emcee who guides your entire program with confidence
Tailored Scripts & Program Flow
Custom introductions, transitions, and key moments crafted to match your event’s purpose, theme, and audience.
Organizer Coordination
Close collaboration with your event team to ensure smooth transitions and timing.
Pre‑Event Online Consultation
(2.5 hours)
A detailed planning session to align on program structure and messaging.
Interactive Icebreakers & Audience Activities
Fun, light activities to keep guests entertained, engaged, and connected.
Rehearsal or Run‑Through Included
One rehearsal session to ensure seamless timing and cues.
Fundraising Support (for fundraising events)
- Raffle announcements
- Sponsor acknowledgments
- Donation encouragement
- Special appeals and recognition moments
Discounted price on equipment rental
Enjoy up to 20% off when you need extra wireless microphones at the event.
Social Media Highlight
A shout‑out or event highlight post to celebrate your organization.
Note: *Equipment rental is available at a special discounted rate for Glow and Elevate clients. *Additional travel costs may apply for events outside the local area.
Compare Our Packages
Package 1: The Celebration Host
Hosting
Hosting duration
Up to 3 hours
Pre-event Consulation
45 minutes (online)
Program Support
Event flow guidance
Audience engagement
Up to 3 games, activites & ice-breakers
Rehearsal / Run-through
Not included
Price
€250
Perfect for:
Birthdays, Weddings (intimate), anniversaries, baby showers, baptisms, family milestones.
Glow Package
Guest capacity
51 - 100 people
Hosting duration
Up to 4 hours
Pre-event Consulation
1.5 hour (online)
Program Support
Program flow
co-creation
Audience engagement
Up to 5 interactive games & activities
Rehearsal / Run- through
Optional Add-on
Price
Starting at €349
Perfect for:
Milestone birthdays, lively wedding receptions, and events that need extra energy.
Elevate Package
Guest capacity
101-150 peope
Hosting duration
Up to 6 hours
Pre-event Consulation
2.5 hrs (online/offline)
Program Support
Full program design support
Audience engagement
Full set of curated icebreakers and engagement moments
Rehearsal / Run-through
Included
Price
Starting at €549
Perfect for:
Corporate celebrations, large community events, gala dinners, fundraisers, organizational milestones
Frequently Asked Questions (FAQ)
Do you offer hosting in languages other than English?
At the moment, all hosting services are delivered in English. This makes the packages ideal for international, multicultural, and mixed‑language events where English is the common ground.
Can we customize a package to fit our event?
Yes — every event is unique. If you need additional hours, specific activities, or extra support, we can tailor a package to match your program and goals.
How far in advance should we book?
To secure your preferred date, it’s best to book as early as possible. Popular months and weekends fill up quickly, especially for weddings and corporate events.
Do you travel outside the Eindhoven area?
Absolutely. Travel outside the local area is possible, with additional travel costs depending on the location.
Do you provide sound equipment?
Yes — optional sound equipment rental is available for €50, suitable for small indoor events(up to 50 people) .
What types of events do you host?
From intimate life celebrations to large corporate gatherings, the packages cover weddings, birthdays, company parties, gala dinners, community events, and more.
What happens during the pre‑event consultation?
We discuss your program, preferences, key moments, and any personal touches you want included. This ensures your event feels aligned with your vision.
Interested in our services? We’re here to help!
We want to know your needs exactly so that we can provide the perfect solution. Let us know what you want and we’ll do our best to help.